Identify every data-bearing item
Include hard drives, SSDs, removable media, phones, servers, and devices with embedded storage. Note damaged media, locked devices, and any equipment that must remain on site. Where individual identifiers matter, request serial-level tracking in the scope.
Agree the method and verification
Sanitization and physical destruction serve different reuse and security objectives. Ask the project team to document the selected method, who performs it, and how success or failure is recorded. If a specific standard or on-site treatment is required, state it up front for feasibility review.
Connect proof to the media
A useful record links the project, media identifiers or agreed batch, treatment date, method, and outcome. Ask how failed sanitization, missing identifiers, and materials still awaiting treatment will be reported. Certificates and any witnessing arrangements must be included in the agreed scope.
What to share for a project review
- Media types, counts, and identifiers
- On-site or off-site restrictions
- Required treatment and verification
- Certificate and witness requirements
Frequently asked questions
Is deleting files enough before recycling?
Do not treat file deletion as a verified sanitization result. Agree an appropriate treatment and verification process for your media and information before disposition.
Is on-site destruction available for every job?
Availability depends on location, volume, media, equipment access, and the required method. Request an on-site review before making a collection commitment.